[ASA] 2023A Anglo-Australian Telescope (AAT) Call for Reserved Time Proposals - REVISED INSTRUCTIONS on Proposals Submission Details

lucyna.chudczer at astronomyaustralia.org.au lucyna.chudczer at astronomyaustralia.org.au
Tue Aug 30 16:48:59 AEST 2022

2023A Anglo-Australian Telescope (AAT) Call for Reserved Time Proposals

Revised Instructions

The Call for Proposals for the AAT has changed. Please read these
instructions carefully. The AAT will issue two separate calls in each
observing semester, the Call for Reserved time followed by the Call for
Shared time. For further information, please read the
<https://protect-au.mimecast.com/s/j41xCgZ0N1ilrLBJ3iN4A32?domain=aat.anu.edu.au> proposal
web page or email any questions to  <mailto:AATscheduler at mso.anu.edu.au>
AATscheduler at mso.anu.edu.au.

The proposal deadline for AAT Reserved Time in Semester 2023A (1 February
2023 - 31 July 2023) is:

15 September 2022, at 17:00
Australian Eastern Standard Time (UTC + 10 hrs)

Only astronomers and researchers affiliated with Partner institutions can be
listed on proposals requesting Reserved and Shared time. 

Partners for 2023A are the Australian National University, Macquarie
University, Monash University, University of Melbourne, University of New
South Wales, University of Queensland, University of Southern Queensland,
University of Swinburne, University of Sydney, University of Tasmania and
Western Sydney University.

Reserved time proposals are not assessed by ATAC.

Night Availability

Each Partner institution has a different number of nights that can be
allocated for the Reserved time proposals.

Proposals for Reserved time must be approved by the Partner institute of the
PI and all other Partner institutions involved in the proposal before the
proposals are submitted to the AAT's online application system
<https://protect-au.mimecast.com/s/Ad5cCjZ1N7ij27O0rURyBGG?domain=lens.datacentral.org.au> Lens. Each proposal must list the
requested Reserved time for all Partner institutions in the table provided
in Lens. 

The rules for submitting proposals for Reserved time differ for each
institute. These details are available on request to the institute contacts,
which are listed below.




 Australian National University

 Paul Francis

 Macquarie University

 Matt Owers

 Melbourne University

 Kate Auchettl

 Monash University

 Michael Brown

 Swinburne University

 Michelle Cluver

 Sydney University

 Julia Bryant

 University of New South Wales

 Sarah Martell

 University of Queensland

 Sarah Sweet

 University of Southern Queensland

 Duncan Wright

 University of Tasmania

 Andrew Cole

 University of Western Sydney

 Nick Tothill


Instrument Availability

Available AAT instruments include: 2dF+AAOmega, 2dF+HERMES, Hector, KOALA
and Veloce.  

It is anticipated that Hector will be provisionally accepted at the end of
2022 and will be offered on a shared-risk basis until it reaches full

Veloce will undergo a major upgrade with the installation of the Veloce
Azzurro and Verde arms in 2023A. It will be offered in shared risks mode in
June and July 2023, contingent on successful commissioning. It is
unavailable from February through to May. See the
<https://protect-au.mimecast.com/s/u5GuCk81N9tn7MwvETQzIfp?domain=aat.anu.edu.au> Veloce
pages for details on the new arms and performance.

AAOmega will be unavailable from mid-March to mid-April. The LN2 cans of the
cameras are being replaced.

Additional instrumentation status information and updates are available on
the  <https://protect-au.mimecast.com/s/alcdClx1NjioyBMlrcqUi-o?domain=aat.anu.edu.au> AAT
instrumentation website.

Important information:

1. COVID-19 pandemic update

    The observatory follows the advice of
<https://www.health.nsw.gov.au/Infectious/covid-19/Pages/default.aspx> NSW
Government Health. Further details are available from
<https://protect-au.mimecast.com/s/KsJSCmO5glu5ZmMqxFQKn9X?domain=aat.anu.edu.au> the AAT web

2. New access model to the AAT time

Since 1 July 2018, AAT operations have been managed and funded through a
consortium of Australian universities. Access to the AAT changed from August
2022 (Semester 2022B) and is available through applications for the
following types of time: Reserved Time, Shared Time and Paid Time. Reserved
and Shared Time is available only to astronomers/researchers affiliated with
the consortium universities (Partners). Only Shared time proposals are
assessed by ATAC.

Note that successful applicants are expected to cover their own travel and
accommodation costs to the observatory. Some funding for student travel and
accommodation is available.

3. Proposal preparation

Due to the reduction in expert assistance at the telescope, proposers are
required to describe the relevant experience and expertise of the team with
the instrument(s) being applied for. Observers are encouraged to liaise with
the Observatory staff sufficiently in advance of their run to gain such
training as is needed for their run.

Based upon historical weather trends, about 33% of time is lost to bad
weather. Proposers are therefore required to multiply their time requirement
by a factor of 1.5 to allow for time lost to weather.

4. Lens proposal submission system

Proposals should be submitted with the AAT's online application system
<https://protect-au.mimecast.com/s/ERqKCnx1jniGzJWVETEqXVA?domain=lens.datacentral.org.au> Lens. This system is a user account based
system, which allows for improved security and better tracking of past and
current proposals. There is a  <https://protect-au.mimecast.com/s/hTAvCoV1kpfXM7wmniWnF-G?domain=lens.datacentral.org.au> FAQ
available for Lens online, or available via the FAQ tab in Lens itself. Lens
system has recently been transitioned into Data Central. Any issues or bugs
encountered by proposers should be reported to
<mailto:simon.otoole at mq.edu.au> Simon O'Toole.

All new users must register with the system. Note that users cannot be added
to proposals if they are not registered in Lens. Please make sure that all
investigators on a proposal have registered well before the deadline!

For any queries or comments, and the additional user support please contact
the  <mailto:aat at astronomyaustralia.org.au> ATAC Technical Secretary.

6. Remote Observing

Remote observing is possible from the AAT remote observing stations. An
experienced AAT observer can also observe from home using an appropriate
setup. Observers who are not experienced with their requested instrument may
need to find additional help or prior training, which may require
eavesdropping on other observations that use the same instrument.

Remote observing stations are listed at the
<https://protect-au.mimecast.com/s/hWk4Cp81lrtzGjwZ2CkMvo5?domain=aat.anu.edu.au> remote
observing webpage. The Observatory is open to establishing new remote
observing stations.

How to Apply for AAT Reserved Time

All applicants are encouraged to check the
-Time-Allocation-Policies-New-Agreement-2022_v1.pdf> ATAC Policies and
Procedures, latest
<https://protect-au.mimecast.com/s/alcdClx1NjioyBMlrcqUi-o?domain=aat.anu.edu.au> Instrumentation
Status for the AAT and recent
<https://protect-au.mimecast.com/s/scDDCr81nytAp5mOqcxfjG_?domain=aat.anu.edu.au> Policy Announcements. In
particular, the policies in regard to Shared time have changed.

For further clarification on any issue, please contact the
<mailto:aat at astronomyaustralia.org.au> ATAC Technical Secretary.

Contact Representative of your Institution

The representatives of Partner institutions will provide the type and total
time available for their institution (which may include any additional time
bought by the institution as the Partner Paid Time, or time traded with
other Partner institutions), and also Partner-specific requirements and
internal deadlines.

Proposal submission details

Prepare your main proposal offline, including a title, an abstract, the
instrument set up, the number of nights split according to partner and
lunation, target list, science case, and technical justification. A detailed
scientific justification is not required. Instead a brief summary of the
science is sufficient. The science case and technical justification together
should be in PDF format, no more than three pages total. Other document
formats will not be accepted. Those three pages should include all
references and figures, use 11pt font (or larger), and have at least 10mm
margins. Colour figures are accepted.

Numerical referencing should be used (e.g. as shown by [1], instead of as
shown by Smith et al. (2017)). 

A list of the principal targets (field centres for 2dF programs) should be
prepared as a separate PDF document. The target list should contain target
name, RA (h m s), Dec (d m s), target brightness, and priority. There is a
2-page limit for this target list PDF file. Other document formats will not
be accepted. 

If feasible, please provide a list of backup targets that can be observed in
the weather conditions that are worse than required for the principal
targets. Any backup project must use the same instrument as the main
project. More information on backup considerations can be found in
Guidelines for AAT Observers.

Submitting your proposal

When your proposal details are ready, and approved by the Partner institute
of the PI and all other Partner institutions involved, submit your
application through Lens, <https://protect-au.mimecast.com/s/ERqKCnx1jniGzJWVETEqXVA?domain=lens.datacentral.org.au/>  the AAT's
online proposal submission system. As noted above, this is a
user-account-based system and all investigators on a proposal must be


 The AAT Consortium requests all publications based upon data obtained
through the AAT include the following acknowledgement:

 Based [in part] on data obtained at Siding Spring Observatory [via program
XXX]. We acknowledge the traditional owners of the land on which the AAT
stands, the Gamilaraay people, and pay our respects to elders past and

Contacting the ATAC Secretariat

Postal Address:

PO Box 2100 
Hawthorn VIC 3122

Street Address:

AAO - Macquarie University
105 Delhi Rd, North Ryde NSW 2113

E-mail:  <mailto:aat at astronomyaustralia.org.au>
aat at astronomyaustralia.org.au


Dr Lucyna Kedziora-Chudczer | Program Manager
Astronomy Australia Ltd (Sydney Office)

P: +61 2 9372 4842
E:  <mailto:lucyna.chudczer at astronomyaustralia.org.au>
lucyna.chudczer at astronomyaustralia.org.au 



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