[ASA] 2023A Anglo-Australian Telescope (AAT) Call for Reserved Time Proposals

lucyna.chudczer at astronomyaustralia.org.au lucyna.chudczer at astronomyaustralia.org.au
Thu Aug 25 17:25:24 AEST 2022

2023A Anglo-Australian Telescope (AAT) Call for Reserved Time Proposals

The Call for Proposals for the AAT has changed. Please read these
instructions carefully. The AAT will issue two separate calls in each
observing semester, the Call for Reserved Time followed by the Call for
Shared Time. For further information, please read the proposal web page
%7C&sdata=N0iqWKzFuvHE6ljNf8vib1Op%2BcYNSMWRbraAVYvVOUc%3D&reserved=0>  or
email any questions to AATscheduler at mso.anu.edu.au
<mailto:AATscheduler at mso.anu.edu.au> .

The proposal deadline for AAT Reserved Time in Semester 2023A (1 February
2023 - 31 July 2023) is:

15 September 2022, at 17:00
Australian Eastern Standard Time (UTC + 10 hrs)

Only astronomers and researchers affiliated with Partner institutions can be
listed on proposals requesting Reserved and Shared time. 

Partners for 2023A are the Australian National University, Macquarie
University, Monash University, University of Melbourne, University of New
South Wales, University of Queensland, University of Southern Queensland,
University of Swinburne, University of Sydney, University of Tasmania and
Western Sydney University.

Night Availability

Each Partner institution has a different number of nights that can be
allocated for the Reserved time proposals. 

Proposals for Reserved time must be approved by the Partner institute of the
PI and all other Partner institutions involved in the proposal before the
proposals are submitted to the AAT's online application system Lens
MZdUCW4uSmzD8V1Exg%3D&reserved=0> . Each proposal must list the requested
Reserved time for all Partner institutions in the table provided in Lens.
The observatory will reconcile this listing with the information about the
total requested Reserved time from all Partners.

The rules for submitting proposals for Reserved time differ for each
institute. These details are available on request to the institute contacts,
which are listed below.



 Australian National University

 Paul Francis

 Macquarie University

 Matt Owers

 Melbourne University

 Kate Auchettl

 Monash University

 Michael Brown

 Swinburne University

 Michelle Cluver

 Sydney University

 Julia Bryant

 University of New South Wales

 Sarah Martell

 University of Queensland

 Sarah Sweet

 University of Southern Queensland

 Duncan Wright

 University of Tasmania

 Andrew Cole

 University of Western Sydney

 Nick Tothill


Instrument Availability

Available AAT instruments include: 2dF+AAOmega, 2dF+HERMES, Hector, KOALA
and Veloce.  

It is anticipated that Hector will be provisionally accepted at the end of
2022 and will be offered on a shared-risk basis until it reaches full

Veloce will undergo a major upgrade with the installation of the Veloce
Azzurro and Verde arms in 2023A. It will be offered in shared risks mode in
June and July 2023, contingent on successful commissioning. It is
unavailable from February through to May. See the Veloce pages
ed=0>  for details on the new arms and performance.

AAOmega will be unavailable from mid March to mid April. The LN2 cans of the
cameras are being replaced.

Additional instrumentation status information and updates are available on
the AAT instrumentation website
ata=qK7sqaU6N9jcuNBDv7W5DcuteKqpnRyjtdLt7xe%2FEuU%3D&reserved=0> .

Important information:

1. COVID-19 pandemic update

    The observatory follows the advice of NSW Government Health
w9cDJZxfXczMNPbPVS2dPRmGnmIzMix0y%2B4%3D&reserved=0> . Further details are
available from the AAT web pages.

2. New access model to the AAT time

Since 1 July 2018, AAT operations have been managed and funded through a
consortium of Australian universities. Access to the AAT changed from August
2022 (Semester 2022B) and is available through applications for the
following types of time: Reserved Time, Shared Time and Paid Time. Reserved
and Shared Time is available only to astronomers/researchers affiliated with
the consortium universities (Partners). Only Shared Time proposals are
assessed by ATAC.

Note that successful applicants are expected to cover their own travel and
accommodation costs to the observatory. Some funding for student travel and
accommodation is available.

3. Proposal preparation

Due to the reduction in expert assistance at the telescope, proposers are
required to describe the relevant experience and expertise of the team with
the instrument(s) being applied for. Observers are encouraged to liaise with
the Observatory staff sufficiently in advance of their run to gain such
training as is needed for their run.

Based upon historical weather trends, about 33% of time is lost to bad
weather. Proposers are therefore required to multiply their time requirement
by a factor of 1.5 to allow for time lost to weather.

4. Anonymous proposal review

The AAT Consortium places a high value on equity and integrity, and it
implemented the anonymous proposal review process for Shared Time proposals.
In this process, the identities of the proposing team are concealed from
reviewers. The goal is to enable reviewers to focus on the science, not the
scientist. Several studies have shown that a reviewer's attitude toward a
submission may be affected, even unconsciously, by the identity of the lead
author or principal investigator (see the Anonymous-Double Blind Review
Annotated Bibliography). Proposers are required to anonymise their proposals
following the guidelines below. Sufficient care should be used, especially
if resubmitting a proposal from a previous cycle or other submission. Lead
investigators should avoid directly disclosing their identity in the science
or technical justification sections. Names and affiliations will not be
included in the proposals generated for the ATAC reviews. Any information
presented to ATAC about the Reserved Time programs will also be

Anonymity Guidelines for Proposers

These guidelines will help conceal the identities of the proposers and
ensure a fairer proposal evaluation process.

1.      Do not include author names or affiliations anywhere in the proposal
text. This includes but is not limited to, page headers, footers, diagrams,
figures, or watermarks. This does not include references to past work, which
should be included whenever relevant (see below).

2.      Referencing is an essential part of demonstrating knowledge of the
field and progress. When citing references within the proposal, use third
person neutral wording. This especially applies to self-referencing. For
example, replace phrases like as we have shown in our previous work (Doe et
al. 2010) with as Doe et al. (2010) showed... Do not refer to previous
projects using AAT or other observatories in an identifying fashion. For
instance, rather than write we observed another cluster, similar to the one
we are proposing under AAT program #XXXXX, instead write AAT program #XXXXX
has observed this target in the past...

3.      We encourage references to published work, including work citable by
a DOI. It may be occasionally important to cite exclusive access datasets or
non-public software that may reveal (or strongly imply) the investigators on
the proposal. We suggest proposers use language like "obtained in private
communication" or "from private consultation" when referring to such
potentially revealing work.

4.      Do not include acknowledgements, or the source of any grant funding.

         Examples of re-worked text can be found on the the Space Telescope
Science Institute (STScI)
3D&reserved=0>  website.

         A strict compliance with these guidelines is required. Feedback on
these changes is welcome and should be sent to the ATAC Technical Secretary
<mailto:aat at astronomyaustralia.org.au> .

5. Lens proposal submission system

Proposals should be submitted with the AAT's online application system Lens
vFP%2BEjnKo%2BkEorVI%3D&reserved=0> . This system is a user account based
system, which allows for improved security and better tracking of past and
current proposals. There is a FAQ
5o2YgMjpPEQdIn%2BxltWOw%3D&reserved=0>  available for Lens online, or
available via the FAQ tab in Lens itself. Lens system has recently been
transitioned into Data Central. Any issues or bugs encountered by proposers
should be reported to Simon O'Toole <mailto:simon.otoole at mq.edu.au> .

All new users must register with the system. Note that users cannot be added
to proposals if they are not registered in Lens. Please make sure that all
investigators on a proposal have registered well before the deadline!

For any queries or comments, and the additional user support please contact
the ATAC Technical Secretary <mailto:aat at astronomyaustralia.org.au> .

6. Remote Observing

Remote observing is possible from the AAT remote observing stations. An
experienced AAT observer can also observe from home using an appropriate
setup. Observers who are not experienced with their requested instrument may
need to find additional help or prior training, which may require
eavesdropping on other observations that use the same instrument.

Remote observing stations are listed at the remote observing webpage
data=XmCOS8FSowh4SKXbghc670Lz6s4vabD06uU%2BFe2SQ1U%3D&reserved=0> . The
Observatory is open to establishing new remote observing stations.

How to Apply for AAT Reserved Time 

All applicants are encouraged to check the ATAC Policies and Procedures,
latest Instrumentation Status
ata=teW22nUl5Q7%2BqayiYdAS9e1qnoYrkGhiRr6HgFywAOo%3D&reserved=0>  for the
AAT and recent Policy Announcements
urBMyyYdFjr8zA0YA%2FM6xYYUYPil5JMVYH8OfTQ%3D&reserved=0> . In particular,
the policies in regard to Shared time have changed. 

For further clarification on any issue, please contact the ATAC Technical
Secretary <mailto:aat at astronomyaustralia.org.au> .

Contact Representative of your Institution

The representatives of Partner institutions will provide the type and total
time available for their institution (which may include any additional time
bought by the institution as the Partner Paid Time, or time traded with
other Partner institutions), and also Partner-specific requirements and
internal deadlines. 

Proposal submission details

Prepare your main proposal offline, including an abstract, target list,
science case, and technical justification. The science case and technical
justification together should be in PDF format, no more than three pages
total, with two pages for the science case and one page for technical
justification. Those three pages should include all references and figures,
use 11pt font (or larger), and have at least 10mm margins.

Numerical referencing should be used (e.g. as shown by [1],instead of as
shown by Smith et al. (2017)). Colour figures are accepted. Other document
formats will not be accepted.

Proposal content

Full technical details, outlining how you derived your time estimates,
observing constraints, and any special requests should be included in the
scientific case (preferably under a separate section heading).

Important: Proposers should demonstrate that their team has the skills and
experience with the required observing modes to effectively conduct the
proposed observations. Please include this information in the separate
section of the Lens form Team Expertise. Note the ATAC will conduct their
pre-grading without access to this section. Once the ranked list is set, the
ATAC will be given access to the "Team Expertise" information associated
with each proposal recommended for implementation. At this point, proposals
may only be flagged for downgrade (resulting in a non-selection of the
proposal), if a team is clearly unqualified to undertake the work proposed.
Note that ATAC may also request a de-identified information on any Reserved
and Paid Time allocated.

Proposals should be written so that the content and significance is
understandable by astronomers with different backgrounds. Proposals should
also be written using the Anonymity Guidelines.

After including overheads (detector readout, calibrations and telescope
slewing), observers are required to multiply their time request by 1.5 to
account for bad weather.

A list of the principal targets (field centres for 2dF programs) should be
prepared as a separate PDF document. The target list should contain target
name, RA (h m s), Dec (d m s), target brightness, and priority. There is a
2-page limit for this target list PDF file. Other document formats will not
be accepted. 

If feasible, please provide a list of backup targets that can be observed in
the weather conditions that are worse than required for the principal
targets. Any backup project must use the same instrument as the main
project. More information on backup considerations can be found in
Guidelines for AAT Observers.

Submitting your proposal

When your proposal details are ready, and approved by the Partner institute
of the PI and all other Partner institutions involved, submit your
application through Lens
R470HLwc%2FRTpYAjo%3D&reserved=0> , the AAT's online proposal submission
system. As noted above, this is a user-account-based system and all
investigators on a proposal must be registered.


 The AAT Consortium requests all publications based upon data obtained
through the AAT include the following acknowledgement:

 Based [in part] on data obtained at Siding Spring Observatory [via program
XXX]. We acknowledge the traditional owners of the land on which the AAT
stands, the Gamilaraay people, and pay our respects to elders past and

Contacting the ATAC Secretariat

Postal Address:

PO Box 2100 
Hawthorn VIC 3122

Street Address:

AAO - Macquarie University
105 Delhi Rd, North Ryde NSW 2113

E-mail: aat at astronomyaustralia.org.au <mailto:aat at astronomyaustralia.org.au>

Web: https://protect-au.mimecast.com/s/8zDwCWLVXkUjk3RBGtmkJoC?domain=astronomyaustralia.org.au


Dr Lucyna Kedziora-Chudczer | Program Manager
Astronomy Australia Ltd (Sydney Office)

P: +61 2 9372 4842
E:  <mailto:lucyna.chudczer at astronomyaustralia.org.au>
lucyna.chudczer at astronomyaustralia.org.au 



AAL endeavours to be an environmentally sustainable organisation built upon
equity, diversity and mutual respect for its staff and stakeholders.





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