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Dear All,
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<div>Please see below information on an IAU survey to determine whether formal conference proceedings are still valuable. You do not need to be an IAU member to participate and they are particularly keen to hear from PhD students and ECRs. The survey is open
until October 16th. </div>
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<div>Cheers,</div>
<div>Sarah <br id="lineBreakAtBeginningOfMessage">
<div>
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<div>----------------------<br>
Professor Sarah Brough<br>
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<div>Head of School | School of Physics</div>
<div>Chair | National Committee for Astronomy</div>
<div>Australian Observer | European Southern Observatory Council</div>
<div>AD: #G06, Old Main Building (K15) | UNSW Sydney | NSW 2052 | Australia</div>
<div>PH: +61 2 9065 2579<br>
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I am sending this message now because it suits me. I don’t expect that you will read, respond to, or action it outside of your regular working hours.<br>
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<div style="direction: ltr; font-family: Calibri, sans-serif; font-size: 11pt;"><b>From:</b><span class="Apple-converted-space"> </span>IAU Assistant General Secretary Laura Ferrarese <<a href="mailto:headquarters@iau.org">headquarters@iau.org</a>><br>
<b>Sent:</b><span class="Apple-converted-space"> </span>Wednesday, September 16, 2026 10:07 PM<br>
<b>To:</b><span class="Apple-converted-space"> </span>ISC@AAS <<a href="mailto:ISC@science.org.au">ISC@science.org.au</a>><br>
<b>Subject:</b><span class="Apple-converted-space"> </span>Request to help advertise survey on IAU Publication Policies</div>
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<div style="margin: 0px; direction: ltr; text-align: right; line-height: 1.5;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 14px; color: rgb(255, 255, 255);">The Future of IAU Conference Proceedings</span></div>
<div style="margin: 0px; direction: ltr; text-align: right; line-height: 1.5;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 13px; color: rgb(255, 255, 255);">IAU Community Survey</span></div>
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<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">Dear colleagues,</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 18px;"><br>
</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">The proliferation of rapid-sharing platforms and the comprehensive indexing of the NASA Astrophysics
Data System (ADS) have fundamentally changed how we share astronomical research. Consequently, a long-standing debate has resurfaced:<span class="Apple-converted-space"> </span><i>Are formal conference proceedings still a valuable use of our community’s time
and resources?</i></span></div>
<div style="margin: 0px; direction: ltr; text-align: left; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 18px;"><br>
</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">To answer this, the International Astronomical Union is convening a<span class="Apple-converted-space"> </span></span><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px; color: rgb(17, 85, 204);"><a href="https://url.au.m.mimecastprotect.com/s/0isGC3QNPBixx8jp7u2iZZiQJcpC?domain=np5meuhbb.cc.rs6.net" id="OWAff0fe96c-d746-9504-3041-b108d43b5e39" class="OWAAutoLink" data-auth="NotApplicable" style="color: rgb(17, 85, 204); margin-top: 0px; margin-bottom: 0px;"><u>Task
Force on the Utility of IAU Symposia/Focus Meeting Proceedings</u></a></span><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">. Our goal is to determine if<span class="Apple-converted-space"> </span></span><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px; color: rgb(17, 85, 204);"><a href="https://url.au.m.mimecastprotect.com/s/rMxSC4QOPEi66jZBYfWsGGi4zQXh?domain=np5meuhbb.cc.rs6.net" id="OWA9afa22e3-54c8-7148-60a6-5d7635fc244b" class="OWAAutoLink" data-auth="NotApplicable" style="color: rgb(17, 85, 204); margin-top: 0px; margin-bottom: 0px;"><u>IAU
Proceedings</u></a></span><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;"><span class="Apple-converted-space"> </span>still provide unique scientific and career value and, based on the findings, suggest possible revisions
or alternatives.</span></div>
<div style="margin: 0px; direction: ltr; text-align: left; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 18px;"><br>
</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">For this,<span class="Apple-converted-space"> </span><b>we need your input</b>. Whether you are
a senior researcher who has published dozens of papers or a graduate student wondering if that 4-page proceeding is worth the effort, your perspective is vital.</span></div>
<div style="margin: 0px; direction: ltr; text-align: left; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 18px;"><br>
</span></div>
<div style="margin: 0px; direction: ltr; text-align: center; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;"><b>Please take the<span class="Apple-converted-space"> </span></b></span><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px; color: rgb(17, 85, 204);"><a href="https://url.au.m.mimecastprotect.com/s/95sFC5QPXJiRRnyZgtxtqqiknsTS?domain=np5meuhbb.cc.rs6.net" id="OWAf9fa0614-975c-7bd2-ef52-e9b1360d910d" class="OWAAutoLink" data-auth="NotApplicable" style="color: rgb(17, 85, 204); margin-top: 0px; margin-bottom: 0px;"><b><u>Community
Survey</u></b></a></span></div>
<div style="margin: 0px; direction: ltr; text-align: center; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">[</span><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px; color: rgb(17, 85, 204);"><a href="https://url.au.m.mimecastprotect.com/s/bfYVC71R2NTyyPrAEh0C33iosVJJ?domain=np5meuhbb.cc.rs6.net" id="OWAcb250d19-c03a-2643-870b-e7e31a21fe5d" class="OWAAutoLink" data-auth="NotApplicable" style="color: rgb(17, 85, 204); text-decoration: none; margin-top: 0px; margin-bottom: 0px;">https://iau.secure-platform.com/site/solicitations/102034/home</a></span><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">]</span></div>
<div style="margin: 0px; direction: ltr; text-align: left; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 18px;"><br>
</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">The survey will take between 10 and 20 minutes to complete, and is open to the broader astronomical
community. Respondents do not need to be IAU Members to participate. </span></div>
<div style="margin: 0px; direction: ltr; text-align: left; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 18px;"><br>
</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">Your feedback will directly inform the Task Force recommendations to the IAU Executive Committee,
and will help shape future policies on whether traditional proceedings will remain a requirement for IAU Symposia and Focus Meetings, or whether alternatives (e.g., Zenodo collections, video archives) should be considered.</span></div>
<div style="margin: 0px; direction: ltr; text-align: left; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 18px;"><br>
</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;"><b>The survey will remain open until<span class="Apple-converted-space"> </span><u>October 16</u></b>.
All responses are anonymous.</span></div>
<div style="margin: 0px; direction: ltr; text-align: left; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 18px;"><br>
</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">Thank you for helping us shape how the IAU shares the wonders of the universe.</span></div>
<div style="margin: 0px; direction: ltr; text-align: left; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 18px;"><br>
</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">Best regards,</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px; color: rgb(73, 109, 173);"><a href="mailto:assistant-gs@iau.org" id="OWA7b644009-6acb-ea70-a102-8b6f6ae0c1ec" class="OWAAutoLink" style="color: rgb(73, 109, 173); margin-top: 0px; margin-bottom: 0px;"><u>Laura
Ferrarese</u></a></span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">IAU Assistant General Secretary</span></div>
<div style="margin: 0px; direction: ltr; text-align: justify; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 12px;">On behalf of the Task Force on IAU Astronomy Proceedings</span></div>
<div style="margin: 0px; direction: ltr; text-align: left; line-height: 1;"><span style="font-family: Arial, Verdana, Helvetica, sans-serif; font-size: 18px;"><br>
</span></div>
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